Portal Home > Knowledgebase > Exchange > How to Create Rules in Outlook


How to Create Rules in Outlook




1.  In the Navigation pane, click Mail
          Outlook_Rules001

2.   Choose the action appropriate to your version of Outlook:
       a. In Outlook 2007 and earlier, click on the Tools menu, click Rules and Alerts
       b. For Outlook 2010 click the Rules button from the Home ribbon
          Outlook_Rules002

3.   Click Create Rule
          Outlook_Rules003

4.   If you have more than one email account, in the Apply Changes to this Folder list, 
      select the Inbox you want to create the rule for
5.   Click New Rule
6.   Create the new rule by specifying your own conditions, actions, and exceptions
          Outlook_Rules004

7.   If you want to run this rule on messages already in one of your folders, 
      select the Run this rule now on messages already in the current folder check box 
      on the last page of the Rules Wizard
          Outlook_Rules005

8.   To have this rule apply to all your email accounts and inboxes, select the Create this rule 
      on all accounts 
check box on the last page of the Rules Wizard.

-Tip

If you want to run a rule periodically but not all the time, do the following:
     - On the Rules and Alerts dialog box, turn the rule off by clearing the check box next to the rule
      - Click Run Rules Now
      - In the Run Rules Now dialog box, under Select rules to run
      - select the check box next to the rule you want to run
      - Select the folder that you want to apply the rule to
      - Select the category of messages that you want to apply the rule to
         (For example, you can apply the rule only to unread messages in the folder)
      - Click Run Now



Was this answer helpful?

Print this Article Print this Article

Also Read


© 2012 Pay Per Cloud. All rights reserved.